NBI Clearance Authorization Letter

An NBI Clearance Authorization Letter allows a trusted representative to claim your NBI Clearance on your behalf when you cannot appear in person. This is commonly used when someone is abroad, busy with work, dealing with health issues, or unable to visit the NBI office for any valid reason.

With this letter, your authorized representative can legally pick up your NBI Clearance while you remain unavailable.

NBI CLEARANCE AUTHORIZATION LETTER SAMPLE

[Date]

To Whom It May Concern,

I, [Your Full Name], with NBI Application Number [Your Application Number], hereby authorize [Representative’s Full Name] to claim my NBI Clearance on my behalf.

I am unable to personally visit the NBI office due to [state your reason: e.g., work schedule, being abroad, health condition, personal matters, etc.].

Attached are copies of my valid ID and the valid ID of my authorized representative for verification purposes.

Thank you for your assistance.Sincerely,

[Your Full Name]
[Your Contact Number]
[Your Signature]

Required Documents to Bring to the NBI Office

1. From the Owner of the NBI Clearance

The representative must bring:

  • Authorization Letter
     Signed by the owner of the clearance.
  • Photocopy of the Owner’s Valid ID
     Any government-issued ID (Passport, UMID, Driver’s License, PhilHealth, etc.).
  • NBI Application Number / Reference Number
     Needed for verification and release of the clearance.

2. From the Authorized Representative

The representative must present:

Also Read

  • Original Valid ID
     For identity verification.
  • Photocopy of the Representative’s Valid ID
     Sometimes required for attaching to NBI records.

FAQs

No, it’s not required. You can type it or write it by hand—both are accepted as long as it is signed.

Yes. A photocopy of the signed authorization letter is usually accepted by NBI.

Yes. You may send a scanned copy or photo of the signed letter through email or fax to your representative. They can print it and bring it to the NBI office.

Your representative must bring:

  • Your signed authorization letter (original or printed copy)
  • Photocopy of your valid ID
  • Your NBI application/reference number
  • The representative’s valid ID (original + photocopy)

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